Before: Set timeline • Plan promotions • Prepare records • Schedule kickoff • Distribute letters
Delivery: Prepare climate controlled, safe storage area • Recruit volunteers with carts • Check and count order on arrival
During: Advertise • Track results by classroom/group • Enable easy daily checkout • Display prizes
Wrap-up: Extend if needed • Send payment reminders • Pay invoice within 30 days
Set a goal
Set individual and group goals with a purpose
Set a specific goal meaningful to your group
Plan a 2 week sale (minimum for larger groups) avoiding holidays and conflicts
Plan a 3 week sale avoiding long weekends and conflicts. Plan kickoff event to pump up participants
Create a participation letter explaining sale and responsibilities. Distribute at kickoff
Distribute letters to every participant and watch early returns to spot missed classrooms
Do a second letter distribution to catch those who lost first one. Remind teachers of kickoff details
Enable easy daily case checkout - hand out one unpaid case per signed permission slip
Encourage pre-paying for multiple cases or allow two unpaid cases for reliable sellers
Call parents when counting money to thank them and verify if they want another case
Make prizes visible during sale, include awards in morning announcements, add surprise bonus opportunities midway
A well-structured prize program drives participation. Plan your budget and purchase prizes early.
1 case sold: ________
Ex: ice cream/popsicle/popcorn party, squishy toy (budget around $2/student or less)
2 cases sold: ________
Ex: fun event like game truck party or magic show (estimate attendance at 15-20% of overall enrollment)
3 cases sold: ________
Prize ideas:
Exciting prizes in $100-200 range
Budget: ________
Prize ideas:
Random drawings for participation
Budget: ________
Prize ideas & drawing rules:
Inexpensive items (keychain, smencil, candy) just for returning signed letter
Budget: ________
Prize ideas:
Before Delivery: Double check order confirmation accuracy • Be ready to open up double doors wide to enable pallet entry when possible • 70-75° dry climate controlled, locked storage away from odors/chemicals/heat • Recruit volunteers with carts/gloves • Notify front desk and admin of what is taking place
At Delivery: Verify case count • Note problems on bill of lading • Contact Alan immediately for shortages or damage
Extend sale if needed: Consider bonus prizes • Plan a weekend group selling event • Consider letting very reliable, high-selling participants check out two at a time • Continue to promote pre-paying for multiple cases
Collections: Send payment reminders • Pay invoice within 30 days, payment info at worldsfinestnorthtexas.com